[IRP] ICANN Mexico THEMATIC SESSION CONFIRMATION LETTER

Wed Feb 25 12:44:55 EET 2009

Hi, Max

This is really good news. Unfortunately, I won't be in Mexico, but Carlos 
Afonso (I mean,  c.a., from Rits) will. We Brazilians are really lucky - 
we'll have both Carlos Afonso and Carlos Affonso representing us there :)

best,
Graciela

-----Original Message-----

From: Max Senges <maxsenges at gmail.com>

To: irp <Irp at lists.internetrightsandprinciples.org>

Cc: Olga Cavalli <olgac at fibertel.com.ar>,  Carlos Affonso Pereira de Souza 
<caffsouza at gmail.com>, Vittorio Bertola <vb at bertola.eu>, Ginger Paque 
<gpaque at gmail.com>,  "Thomas.Schneider" <Thomas.Schneider at bakom.admin.ch>,  
"Beccalli, Andrea" <a.beccalli at unesco.org>, Wolf Ludwig 
<wolf.ludwig at comunica-ch.net>,  graciela <graciela at rits.org.br>, William 
Drake <william.drake at graduateinstitute.ch>

Date: Wed, 25 Feb 2009 11:05:53 +0100

Subject: ICANN Mexico THEMATIC SESSION CONFIRMATION LETTER

Dear all

A bit last minute, but I just received the confirmation that our session: 
How Are
the Internet Rights and Principles Related to the Work of ICANN and Why
are They Needed to Protect the User interest in the ICANN context?? has 
been approved

 it will be held this sunday (01 March) from 16:30 to 18:00in the Alameda 4 
& 5

As i am not a veteran of the complex ICANN discourse/policy environment, i 
would appreciate if we can organize a meeting of all coalition members who 
will be present at in Mexico to prepare the session.

Can you meet satuday during lunch?

Also I think it would be helpful if we compiled a list of relevant topics / 
incidences where Rights and Principles are relevant to ICANN's work. Please 
send to the list.

So far i understand the following IRP participants will be in Mexico

Carlos Affonso Pereira de Souza
Vittorio Bertola
Ginger Paque
Olga Cavalli
Rudi Vansnick
Wolfgang Kleinwaechter
Thomas Schneider

Andrea Beccalli 
Wolf Ludwig
Graciela
Bill Drake

Looking forward to a good workshop
Best
Max

-------------------------------------------------

Dr. Max Senges

www.maxsenges.com [http://www.maxsenges.com/] 

www.knowledgeentrepreneur.com [http://www.knowledgeentrepreneur.com/]

-------------------------------------------------

---------- Forwarded message ----------
From: Alex Trujillo <alex at kc-a.com [mailto:alex at kc-a.com]>

Date: Wed, Feb 25, 2009 at 10:41 AM
Subject: THEMATIC SESSION CONFIRMATION LETTER
To: maxsenges at gmail.com [mailto:maxsenges at gmail.com]
Cc: Nick Ashton-Hart <Nick.Ashton-Hart at icann.org 
[mailto:Nick.Ashton-Hart at icann.org]>, Matthias Langenegger 
<matthias.langenegger at icann.org [mailto:matthias.langenegger at icann.org]>, 
Leslie Honaker <leslie at kc-a.com [mailto:leslie at kc-a.com]>

February 23, 2009

Dear Max:

Thank you for agreeing to organize a Thematic Session - TS2, at the upcoming 
At-Large Summit in Mexico City, being held February 28 ? March 5, 2009.

Your Thematic Session ?How Are the Internet Rights and Principles Related 
to the Work of ICANN and Why are They Needed to Protect the User interest in 
the ICANN context?? isscheduled on 01 March from 16:30 to 18:00in the 
Alameda 4 & 5 Meeting Room at the Meli? Reforma Hotel.Please pass on this 
confirmation to your speakers as we are only sending this email to the 
organizer(s).

PLEASE NOTE: you are responsible for inviting and briefing speaker(s) on the 
topic of your session.Please copy us on these communications in order to 
facilitate any special requests or needs they may have.If you wish to have a 
member of the ICANN Staff participate, please ensure you copy 
staff at atlarge.icann.org [mailto:staff at atlarge.icann.org].As you might 
imagine, staff are receiving many requests to speak and we want to ensure 
that none of these ?fall through the cracks?.

MEETING ROOM SET-UP

The meeting room will be set with a U-Shaped Table for 25 people, with push 
to talk microphones set at every two places.Theater seats for 16 will be set 
along the perimeter of U-Shaped Table, with floor microphones for audience 
participation.There will be power sockets available at the U-shaped Table 
for each chair and power available for those in the Theater seats.

AUDIO VISUAL

The meeting room will include (2) LCD projectors, (2) screens, (1) 
flipchart, and include participation via remote telephone, remote chat, and 
audio recording. One screen will project your presentation, the other the 
remote chat.To keep the sessions moving on time, all presentations will be 
loaded by our engineer onto a master laptop in the room (see Presentations 
below for more details). There will also be a cue lighting system to alert 
presenters of the time to end their presentation.

INTERPRETATION

__X__The meeting will include simultaneous translation in English, Spanish, 
and French.

Headsets will be provided.

____This meeting room will have presentations in English.No interpretation 
is available.

HANDOUTS

Please advise if there are handouts you would like us to copy for your 
Thematic Session.We will need the file(s) submitted to alex at kc-a.com 
[mailto:alex at kc-a.com] via e-mail no later than Thursday - February 
26.Please indicate the quantity you desire, special instructions, and 
include the Thematic Session title on the document.

PRESENTATIONS

If possible, we would prefer to receive your PowerPoint presentations in 
advance of your arrival in Mexico City.Please send to alex at kc-a.com 
[mailto:alex at kc-a.com] via e-mail no later than Thursday - February 26.A 
PowerPoint At-Large Summit Template is attached for presentation format.If 
this is not possible, we will need to have your presentation formatted in 
the At-Large Summit Template provided to us, in Mexico City, on a USB memory 
stick. It can be dropped off at our Hospitality Desk located in the Main 
Lobby of the Meli? Reforma Hotel on Friday - February 27 from 09:00:19:00 
or we can make arrangements to meet you.

We will be coordinating arrangements to ensure your session is a 
success.Please let us know if you have any changes, questions, or 
concerns.Contact us via emailorwhile in Mexico City Wednesday - February 25 
through Thursday - March 5at ourlocal number 55-1941-9363.

We look forward to working with you and thank you for your support of the 
At-Large Summit.

Sincere regards,

Alejandra Trujillo

At-Large Summit

Conference Coordinator

alex at kc-a.com [mailto:alex at kc-a.com]
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